Understanding Your 401(k) Plan Notices, Statements, and Disclosures

When you participate in a 401(k) plan, you're entitled to receive certain notices, statements, and disclosures—some once a year, others more frequently. These documents are not just legal formalities—they’re designed to help you understand your rights, fees, investments, and account status.

Here’s what you need to know about the communications you may receive and why you should read them.

Frequency: At least once every quarter
Delivery method: Online portal or mailed (depending on your preferences)

What they include:

• Your current balance

• Contributions made by you and your employer

• Investment performance and activity

• Loan activity (if applicable)

• Account fees

Why it matters: Regular statements help you track your savings progress and spot errors or unusual activity.

Frequency: Once when you join the plan and whenever the plan changes
Delivery method: Mailed or available electronically

What it includes:

• An overview of how the plan works

• Eligibility requirements and contribution rules

• Vesting schedule and withdrawal options

• How to file a claim or appeal

Why it matters: The SPD is your go-to document for understanding your rights and responsibilities under the plan.

Frequency: Annually
Delivery method: Usually posted online with a notification email or mailed

What it includes:

• Fees charged to your account for plan administration or investment management

• A comparison of investment options and their expenses

Why it matters: Even small fees can significantly impact your savings over time. This notice helps you compare and choose cost-effective investments.

Frequency: Annually
Delivery method: Mailed or posted electronically

What it includes:

• A brief summary of the plan’s financial health

• Total plan assets, contributions, and expenses

Why it matters: It shows the overall status of the plan and confirms that it remains in compliance with regulatory requirements.

Frequency: Annually, beginning in the year you turn 73 (if applicable)
Delivery method: Mailed or emailed

What it includes:

• Reminder of your obligation to take minimum distributions

• The calculated RMD amount (if applicable)

Why it matters: Missing an RMD deadline can lead to steep IRS penalties—this notice helps keep you in compliance.

Frequency: Annually, typically 30–90 days before the start of the plan year
Delivery method: Mailed or electronically delivered

What they include:

• Information about your employer’s matching or non-elective contributions

• Your rights under automatic enrollment features

• Instructions on how to change your deferral election

Why it matters: These notices explain how and when your employer contributes to your account and how to opt out or change your contribution.

Frequency: At least 30 days in advance of a blackout
Delivery method: Mailed or emailed

What it includes:

• Dates when you will temporarily lose access to your account (typically due to a plan conversion or provider change)

• Instructions on how to prepare or make changes before the blackout starts

Why it matters: You won’t be able to access or change investments during a blackout period, so it’s important to know when it’s happening.

• Most plan documents and notices are available through your NestEggs online account.

• You can opt for electronic delivery to receive notifications faster.

• If you prefer paper copies, contact NestEggs to request them.

If you receive a document you don’t understand:

• Contact NestEggs to receive a copy

• Ask for a plain-language explanation or summary

• Keep a copy for your records

Staying informed helps you get the most out of your 401(k). These notices and disclosures aren’t just for compliance—they’re tools to help you protect and grow your retirement savings.